FAAR Executive Summaries

Actions of the Board of Directors

January 15, 2019-Motions passed by the Board of Directors

New Business

Dues Refund Policy
A motion was made, seconded and carried to put in place the recommendation provided by staff regarding dues refunds.
Refunds Dues are not refundable unless a request is made in writing by December 15 of the year previous of the start of the due’s year OR if a member dies within the first quarter of the year.

Funding request for 2019 Thurman Brisben dinners and the cereal drive
A motion was made, seconded and carried to approve the requests- $1200 for the dinners and $750 for the cereal drive.

Updated Policy Manual
A motion was made, seconded and carried to approve the changes to the Manual as presented by staff.

 

February 29, 2019 -Motions passed by the Board of Directors

Unfinished Business

Replacement for the position of Director Jessica Anthony
Pat Breme explained that Anthony has not contact her or Drew Fristoe about assuming her role as a Director. Breme was instructed to contact Anthony stating that her lack of communication is interpreted as a resignation. A motion was made, seconded and carried to ask Chip Taylor to come back on the Board filling Anthony’s vacancy through December. A replacement will be elected at the September annual election of Board members.

New Business

Explode Conference Update
A motion was made, seconded and passed to decline the opportunity to participate in the regional Xplode Conference.

Earth Day vendor and sponsor request
Earth Day representatives Jennifer Casarotti and Paula Chow requested that FAAR be a vendor or provide a contribution. A motion was made, seconded and carried to not participate/fund but to encourage the group to seek assistance from member real estate companies.

 

March 19, 2018 -Motions passed by the Board of Directors

New Business

VR quarterly statistical reports by VR Chief Economist
Kim McClellan described the quarterly VR reports which will augment the monthly versions she creates. They will be in greater detail and provide charts. The reports can be shortened for members use and for media press releases. McClellan is waiting for an answer to her inquiry about using RPAC funds to cover the $1500 cost per year. A motion was made seconded and carried to order the reports.

2018 Executive Summaries

Actions of the Board of Directors

January 16, 2018-Motions passed by the Board of Directors

2018 Legislative Package, edit regarding transportation to approved package
A motion was made, seconded and carried to add the provided language to the 2018 Package endorsing the exploration of a regional transportation authority.

Funding request from Community Service Committee
A motion was made, seconded and carried to reimburse funds in the amount of $178.67 to Community Service Community. The funds were spent to feed Secret Santa volunteers of the drop-off and pick-up days and to purchase items for a family that were not supplied by the adopting real estate company.

Foundation Governor
A motion was made, seconded and carried to accept the recommendation of the Fredericksburg REALTORS® Foundation to add Carol Sondrini as a Governor.

Resolve May meeting conflict
A motion was made, seconded and carried to not meet in May.

 

February 20, 2018 -Motions passed by the Board of Directors

Proposal for a year-long professional standards campaign
Pat Breme described a year-long campaign which would provide descriptions of the Articles of the Code of Ethics, Pathways to Professionalism and the professional standards services provided by the association. The campaign would employ FAAR’s communications tools. A motion was made, seconded and carried to launch the campaign called-

The REALTOR® Code of Ethics- promising exemplary conduct
Are you living up to the promise?

Stafford County Cluster Ordinance issues
Kim McClellan explained that the Stafford Planning Commission and ultimately the Board of Supervisors, want to repeal the Cluster Ordinance until the concept can be revisited and new rules established. The Public Policy Committee sees the action as anti-growth. A motion was made, seconded and carried to send the letter penned by McClellan to the Planning Commission members requesting to amend, not repeal the Ordinance. The Committee’s reasoning is that the current Ordinance preserves green space and reduces the footprint of development and infrastructure use/maintenances. Additionally, repeal will have a negative effect on those who have invested in developing plans.

Fredericksburg Regional Alliance funding request
A motion was made, seconded and carried to increase FAAR contribution in 2019 from $1500 to $2500. FAAR will continue to pay $1500, the remainder will come out of RPAC funds.

Property Management Housing Opportunity Grant
A motion was made, seconded and carried to apply for a grant to fund the creation of a printed piece that would educate FAAR’s property managers on rental assistance options for vulnerable populations. The printed piece would be updated by Micah Ecumenical Ministries. The grant application is due May 1 and it is endorsed by FAAR’s Property Manager’s Forum.

 

March 20, 2018 -Motions passed by the Board of Directors

Unfinished Business

Approval of electronic vote
A motion was made, seconded and carried to send a letter to the Stafford Planning Commission voicing FAAR’s objections to the repeal of Stafford’s Cluster Ordinance. This motion reaffirms an earlier electronic vote passed by the Board. Kim McClellan reported the ordinance was repealed in a 5-2 vote and now moves to the Board of Supervisors for consideration. There was a 20% response from FAAR’s call to action regarding the matter.

New Business

Replacement of a resigning director
A motion was made, seconded and carried to not replace Laura Fangman in the director position she is vacating due to a family move.

Creation of a FAAR septic form
A motion was made, seconded and carried to table further discussion of creating FAAR’s own septic form until newly appointed NVAR Forms member Melanie Thompson has a change to present the rationale of those who are opposed to its elimination. The Forms Committee meets in April. Melanie will be asked to report to the Board after the Forms meeting.

Discussion about FAAR obtaining a liquor license
A motion was made, seconded and carried for Kim McClellan to secure a one-day license for the Taste of Fredericksburg event. She reported that FAAR does have a rider on its insurance policy regarding obtaining a liquor license for events. The action is not a blanket approval for other events.

Discussion regarding per diem travel calculations and the FAAR dinner out tab
A motion was made, seconded and carried to add the two items to the Policy Manual: The $75 per day per diem is applied over the total number days on travel, not per day. Attendees at the FAAR dinner out events pay their own tab.

Securing space ad space in the FLS’s new publication, Hometown Community Guide
A motion was made, seconded to use $240.10 from the Committees budget, requested by the Technology Committee, to subsidize an ad in the Hometown Community Guide. The remainder of the ad cost will be covered with existing funds. Staff plans to survey the membership regarding the effectiveness of the current PR program using prints ad and radio time.

 

April 17, 2018 -Motions passed by the Board of Directors

Unfinished Business

Past President/Leadership event (tribute coins)
Pat Breme described the leadership development program to distribute tribute coins to the current FAAR leadership and past presidents. They will be urged to present the coins to those who exhibit leadership qualities. The program is designed to encourage members to assume leadership positions. The recipients of the coins will be recognized at Board meetings. A motion was made, seconded and carried to approve $988 to cover the event and the minting of the coins.

Community Service request for Cereal Drive funding
Kim McClellan requested, on behalf of Barbara Castillo, $750 from the combined Committees budget for marketing materials to publicize the Cereal Drive. A motion was made, seconded and passed to provide the funds requested.

 

May 2018 – No Meeting

 

June 19, 2018 -Motions passed by the Board of Directors

New Business

2019 Legislative Package to VR
A motion was made, seconded and carried to send FAAR’s package on to VR.

Request for funding from the Technology Committee
A motion was made, seconded and carried to approve $55 to purchase a gift card as incentive for members to respond to a survey on MRIS and Sentrilock issues.

Request for funds for Thurman Brisbane dinner
A motion was made, seconded and carried to provide $1200 from the Committee budget for 4 dinners at the Thurman Brisbane Center as requested by the Community Service Committee.

 

July 17, 2018 -Motions passed by the Board of Directors

New Business

Approval of 2018 Election Slate 
Linda Fosdick reported that Nomination Committee held 10 interviews and selected the 5 candidates that were most qualified to appear on the ballot. A motion was made, seconded and carried to approve the ballot. Fosdick also shared she reached out personally to those not selected inviting them to become more involved at FAAR at committee level to assist in preparing them for future BOD consideration. Staff reported that several have already joined committees. A suggestion was made to have a “Pathway to Leadership “guide published on FAAR Website and on BOD applications to assist in guiding prospective applicants as to the level of FAAR involvement the nominating committee desires in a candidate.

Foundation Dues raffle request
Kim McClellan asked the board for a $315 donation to cover the FAAR dues raffle at the 2018 Expo as a foundation fundraiser. A motion was made, seconded, and approved for the funds.

Request for Dues rebate from member that DPOR made inactive
Barbara Castillo explained that DPOR made a member inactive, although they did complete all required education. Castillo initially sent the members credits in April, then resent the members credits in May when it was discovered DPOR had a glitch in their system in April. The member was reactivated with DPOR in June and had continuous use of key and MRIS during the period it took DPOR to reactivate him. The board voted to table the discussion until the member can provide a written request to the BOD, detailing what monetary damages he suffered while inactive.

 

August 2018

Affiliate dues increase/transfer fee increase confirmation
Linda Alsop reviewed how an increase of both fees will boast overall revenues. A motion was made, seconded and carried to increase affiliates dues $10. A motion was made seconded and carried to raise the agent transfer fee from $50 to $75

Approval of 2018 Election Slate
Linda Fosdick reported that Nomination Committee held 10 interviews and selected the 5 candidates that were most qualified to appear on the ballot. A motion was made, seconded and carried to approve the ballot. Fosdick also shared she reached out personally to those not selected inviting them to become more involved at FAAR at committee level to assist in preparing them for future BOD consideration.  Staff reported that several have already joined committees.  A suggestion was made to have a “Pathway to Leadership “guide published on FAAR Website and on BOD applications to assist in guiding prospective applicants as to the level of FAAR involvement the nominating committee desires in a candidate.

 

September 2018

For sale sign on the lot
The Board discussed placing a for sale sign on the vacant lot adjacent to the FAAR building. The general consensus was to monitor the appreciation of the land especially since there is discussion about building a baseball park nearby. A motion was made, seconded and carried to table the discussion.

Approval of the 2019 RPAC Fundraising Plan
Kim McClellan briefly discussed the 2019 plan that had been previously sent to the Board. A motion was made, seconded and carried to adopt the plan. Additional items may be added through the year.

 

October 2018

Set Aside Funds
A motion was made, seconded and carried to reduce the amount set aside to fund a future 1-95 off ramp into Celebrate Virginia be reduced from $50,000 to $25,000
A motion was made seconded and carried to pay off the balloon due in 6 years on the building mortgage.

 

November 2018

Orange County Added
A motion was made, seconded and carried to incorporate Orange County into FAAR’s jurisdiction. The move was suggested by Greater Piedmont, REALTORS® and approved by NAR.

 

December 2018

Budget Approved
A motion was made, seconded and carried to approve the budget. Since it is a deficit budget cuts may occur during the year. The most likely places are cuts to the travel budget and staff training. Pam Kuper made a plea to not cut staff training because staff education ultimately benefits the association.

RPAC campaign update and other items
Kim McClellan reported that FAAR has made its assigned RPAC commitment as well as exceeding its participation goal. She also commented that the VR Legislative Package would include landlord tenant issues. A motion was made, seconded and carried to approve Jennifer Doughty as a new Foundation governor, as recommended by the Fredericksburg REALTORS® Foundation.

Housing VA request to annual funding
A motion was made, seconded and carried to contribute $400 to Housing Virginia.

2017 Executive Summaries

Actions of the Board of Directors

January 3, 2017-Motions passed by the Board of Directors

Update on Stafford Sign Ordinance
Kim McClellan explained that the Planning Committee rejected FAAR’s recommendation to exempt signs not larger than 10 sq. ft. from having to get a permit, Following discussion an alternative size was suggested. A motion was made, seconded and carried to urge the Stafford Board of Supervisors to approve a change to the Stafford County sign ordinance stipulating that signs that do not exceed 6 sq. ft. are not required to obtain a sign permit.

Donation to Jeanette Newton’s memorial
Upon request by Pat Breme, a motion was made, seconded and carried to contribute $100 to one of the two organizations indicated by Jeanette’s family. Newton recently retired from the Dulles Association as their CEO and died unexpectedly in November.
New Business

Policy Manual approved
A motion was made, seconded and carried to approve the Manual as presented except for the following: allowing the members to use the mail machine was not embraced and the suggestion to invite the members to use the soon-to-be created video studio will be discusses when there is a better understanding of the functionality of the studio; in lieu of publishing the Board Minutes to the members, Pat Breme will publish an Executive Summary of the actions of the Board from each meeting.

Requests for funding Community Relations Committee activities`
Kim McClellan requested $800 from the pool of Committee funds to assist in organizing another Clothes for a Cause event in June. Barbara Castillo requested $1200 from the pool for 2017 Thurman Brisben Center dinners and $75 to market the annual Cereal Drive, A motion was made, seconded and carried to fund all requests.

Request from Bluemont
A motion was made, seconded and carried to contribute $250 to Bluemont’s arts program.

January 31, 2017-Motions passed by the Board of Directors

Construction update- green lighting expense
A motion was made, seconded and carried to retro fit the existing lighting fixtures throughout the building by adding a new ballast per fixture that will accommodate an LED light. Construction will start on 2/20. A motion was made, seconded and carried to not hold FAAR Academy classes in real estate offices during construction.

Reaffirm the approval of Anne Overington to a Foundation governor position
A motion was made, seconded and carried to affirm Overington’s appointment.

Recommendation by the Budget & Finance Committee regarding financing of the building
renovation, distribution of MRIS dividend pay-offs, 2016 investment report
A motion was made, seconded and carried to accept the recommendations of the Committee. The building renovation will be financed with investment funds. The MRIS dividend will be disbursed to the following- the Technology Fund for the new website, to discount member Sentriilock fees, the Mortgage Buy Down Fund, investment portfolio additions.

Fundraising requests
A motion was made, seconded and carried to fund $2500 or ½ of the Expo keynote speaker’s fee. The remainder of the fee should be covered by RPAC funds. A motion was made, seconded and carried to provide $4000 toward Crab Feast expenses and another $2000 to fund a drink ticket per person.

Rebranding budget spending report
Pat Breme reported that $1488.81 was left of the $20,000 budgeted for rebranding. She requested that amount be allocated to upgrade the monument signage to LED lighting. A motion was made, second and carried to spend up to $1488.81 for the upgrade.

March 7, 2017-Motions passed by the Board of Directors

LED monument sign update
Pat Breme reported that the limit agreed upon at the January meet was not enough to cover the monument sign LED upgrade. A motion was made, seconded and carried to increase the amount to cover the $20243.40 expense (increase of $535.59)

Recommendation by the Budget & Finance Committee regarding the mortgage pay off
Drew Fristoe, with comments from Linda Fosdick, explained the recommendations from B&F to pay off the balloon in 2021- making additional principal payments, transferring portfolio accounts to the Mortgage Buydown account, distribution of MRIS dividend funds to existing Money Market accounts and using the funds from an upcoming CD maturing. That accounting tallies close to the amount needed to cover the 2012 balloon payment. A motion was made, seconded and carried to approve the recommendations of the Committee.

Expanding membership on the Budget & Finance and Investment Committees
A motion was made seconded and carried to advertise and encourage applications to fill no more than one position each on Budget & Finance or Investment Committees.

Criteria for serving on either Committee:
Those applying must have business/accounting acumen
One year appointment, based on the calendar year
One position, per committee
5 years in the business
If selected, attend a mandatory 3-hour orientation
Reappointment is possible
Applications to be reviewed by the Nominating Committee

Request to waive application fee
The request from the member was reviewed. A motion was made, seconded and carried to turn down the request to waive the application fee.

April 4, 2017-Motions passed by the Board of Directors

Land purchase recommendations
The investigative work of Ben Keddie was presented to the Board. A motion was made, seconded and carried to do the following:  Authorized Ben Keddie to make an offer of purchase for the land adjacent to FAAR to the Silver Companies for $250,000 cash with a 60-day study period, finance with investments.

May 2, 2017-Motions passed by the Board of Directors

Additional non-profit status info
Linda Alsop reported that tax consultant Chris Chitty advised that he wants a Retainer Agreement before he offers any other consulting on the possibility of FAAR becoming a 501-C6. A motion was made, seconded and carried to authorized the spending up to $5000 for further review of FAAR’s documents. A breakdown of the total expenditure is also requested.

Event no-show fee
After discussion, a motion was made seconded and carried not to impose a no-show fee for those who register for a free event and do not show up.

June, 2017-Motions passed by the Board of Directors

Land purchase update
A motion was made, seconded and carried to direct Ben Keddie to purchase the lot adjacent to FAAR for $290,000 or for $360,000 if Silver Companies can remove the CDA financial payout stipulation. Also- 45-day study period, remove all cash offer clause. A motion was made, seconded and carried to investigate refinancing the current loan on the building.

Retainer agreement
A motion was made, seconded and carried to put the change of tax status from for-profit to 501-C6 on hold. Pat Breme will ask tax attorney Chris Chitty to be available on a per inquiry fee bases, to answer questions regarding the feasibility of the change,

Funding the League of Woman Voters Facts for Voters Guide
Kim McClellan reported that the Public Policy Committee recommended funding the Guide with a $250 contribution from RPAC funds. A motion was made, seconded and carried to approve the funding.

Presentation of the 2018 Legislative Package
Kim McClellan reported that the 2018 Package mirrored the 2017 Package. A motion was made, seconded and carried to accept the Package as recommended by the Public Policy Committee.

BOD meeting date change revisited
Linda Alsop and Drew Fristoe explained the reasoning for a later meeting date was based on the fact that currently the month was closed twice, once to create the BOD financial statement report and again at the actually end of the month. After discussion, a motion was made, seconded and carried to move the meeting to the 3rd Tuesday of the month beginning in 2018.

 

July, 2017-Motions passed by the Board of Directors

BOD meeting date changes for 2018
A motion was made, seconded and carried to hold the monthly meeting on the third Tuesday of the month.

Recommendation of the 2017 election slate
Drew Fristoe presented the slate on behalf of Nominating Committee Chair Christine Singhass.

Candidates for 2017 Election for the Year 2018
President Kevin McGrath- Long & Foster, Inc.
President-Elect Arlene Mason, Coldwell Banker Elite- Fredericksburg
Vice President Drew Fristoe, Coldwell Banker Elite, Massaponax
Secretary Mark Geslock, Century 21 Redwood
Treasurer Carrie Danko, 1st Choice Better Homes & Land, Fredericksburg (a two-year term)
Immediate Past President Linda Fosdick, ABR, CRS, GRI- Dockside Realty

Directors- Three candidates for three positions. Select up to three.
__ Pam Kuper, Century 21 New Millennium
__ Clay Murray, Coldwell Banker Elite, Spotsylvania
__ Sandy Pearce, Coldwell Banker Elite, Spotsylvania

Three candidates for 1 affiliate position. Select one.
__ Phillip Blake, MBH Settlement Group
__ Barry Moore, ALCOVA Mortgage
__ Donna Schmidt, American Home Shield

Recommendation of the Nominating Committee regarding campaigning
Committee member Drew Fristoe voiced a recommendation from the Committee to allow campaigning at the Expo. A motion was made, seconded and carried to allow campaigning by REALTORS® and Affiliates at the Expo for a one-year trail period. No campaigning is allowed within 10 ft. of the polling area in the Expo lobby.

Property Management Network request
Kim McClellan requested $250 from the Committees budget to fund a Property Management Forum with a Housing Locator detailing the resources for property managers dealing with vouchers. The funds will sponsor a breakfast. A motion was made, seconded and carried to approve the funds.

 

August, 2017-Motions passed by the Board of Directors

Strategic Planning facilitator proposal
Strategic Planning Task Force Chair Kevin McGrath reviewed a proposal by Cara Parker to facilitate the October session. A motion was made seconded and carried to accept the proposal from C. Parker Consultant for $7800 and to raise the Strategic Planning budget to $10,000. Pat Breme will ask Parker if she has tips to ensure a good response to a survey.

Foundation dues request
A motion was made, seconded and carried to fund 2018 dues for the winner of their raffle.

Foundation Governor approval
A motion was made, seconded and carried to approve the Foundation’s recommendation to appoint Shannon Mauro of Coldwell Banker Elite- Downtown, as a Governor.

 

September, 2017-Motions passed by the Board of Directors

Land purchase update/Budget & Finance recommendations for financing
A motion was made, seconded and carried to take funds from investment accounts with little return to finance the $290,000 purchase of the property adjacent to the FAAR property.

Approval of electronic vote for Arlene Mason to remain as Vice President in 2018
A motion was made, seconded and carried to affirm the electronic vote to approve the motion.

Approval to approve electronic vote to fund the Awards Committee $500 to cover Expo promotion expenses.
A motion was made, seconded and carried to approve the electronic motion.

Candidate interviews
A motion was made, seconded and carried to approved the recommendations of Public Policy to financially support. The following:

General Assembly
Bob Thomas (R-House-28th)
Bobby Orrock (R-House-54th)
Mark Cole (R-House-88th)

Spotsylvania County Board of Supervisors
Kevin Marshall (Berkeley)
Gary Skinner (Lee Hill)
Chris Yakabouski (Battlefield)

Stafford County Board of Supervisors
Meg Bohmke (Falmouth)
Sharon Foley (Aquia)

King George County Board of Supervisors
Cathy Binder (Shiloh)

Bylaws approved

A motion was made, to approve the mandated changes by NAR.

Click Dimensions presentation

Lauren Zuza presented the rationale to support the purchase of the software. It will substantially increase the reach of FAAR’s marketing to members by focusing on segments of members rather than the all-member blasts to everyone. When IMIS is officially disconnected, there will be a substantial savings over what is now spent monthly. A motion was made, seconded and carried to spend $7000 for the upfront purchase. The software will accommodate a texting add-on.

Corporate Resolution

A motion was made, seconded and carried to sell the BB&T stock, valued at $39,637, originally received when Fredericksburg Savings & Loan was sold to BB&T.

Donation to the Texas Association of REALTORS®
A motion was made, seconded and carried to donate $1500 to NAR’s REALTORS® Foundation.

 

October, 2017-Motions passed by the Board of Directors

Foundation Governor Appointment:
A motion was made, seconded, and carried approving Debbie Irwin as a Foundation Governor.

November, 2017-Motions passed by the Board of Directors

Tax reform letter to Wittman
Pat Breme explained that she asked Kim McClellan to pen a letter to the Congressman stating FAAR’s objections to the tax reform bill that came out of the House. The letter states the reasons why it is not favorable to home owners. A motion was made, seconded and carried to approved sending the letter.

December, 2017-Motions passed by the Board of Directors

Approval of 2018 budget
Treasurer Drew Fristoe presented the budget with remarks regarding the following-

  • The Family Fun Day subsidy eliminated
  • The subsidy of the Expo drink tickets eliminated
  • Staff training and travel budgets reduced
  • In the future the Technology and Building funds will be distributed to the accounts at the end of the year, based on available funds and not automatically distributed quarterly.
  • The 2018 Sentrilock agent fee subsidy already calculated in the budget

A motion was made, seconded and carried to approve the 2018 budget as presented. Linda Fosdick commented that the Investment Committee will meet with Tibor Baksy early in 2018 to recalculate a new mortgage buydown strategy,

Approval of the Strategic Plan
Task Force Cahir Kevin McGrath presented the final, edited version. A motion was made, seconded and carried to approve the new Plan.

Approval of the updated Policy Manual
A motion was made, seconded and carried to approve the Manual as presented by Pat Breme.

Selection of the At-Large FAAR Delegate to the VR Delegate Body
A motion was made, seconded and carried to appoint Christine Singhass as the At-Large Delegate

Selection of a FAAR representative to the NVAR Forms Committee
In a ballot vote with Melanie Thompson and Dave Moberly as candidate, the BOD voted to appoint Thompson to the position.

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